Secure document sharing involves the sharing of documents using digital processes to protect the information from unauthorised access. It is a vital part of the collaboration process in business and boosts productivity of teams. However, unsecured methods of file sharing can pose serious security risks including accidental leaks of data as well as malware infection.
To avoid such issues, companies must implement an appropriate policy on file sharing which outlines the legal methods employees can use to share files between themselves and with other parties. To decrease the chance of security breaches, it's vital to implement an extensive IT system that includes tools for user authentication such as password managers and two-factor authentication (2FA).
Many of today's most popular document sharing platforms aren't considered secure and can expose sensitive data to cybercriminals. Businesses should establish the concept of a virtual dataroom in order to limit the risks. It offers multiple features to ensure the safety and security of shared documents.
A private file-sharing service can also be a viable option to provide secure access to users who are authorized. It's important to choose a service that supports all major formats of files and provides the flexibility to set unique access permissions for each user. Role-based access control is another useful tool that limits users' access to the files and folders that are relevant to their job profile.
Platforms for file sharing that provide secure storage should be equipped with advanced encryption technology and detailed file activity logs to provide useful information about the sharing and viewing of sensitive documents. These platforms are typically backed by security protocols that ensure compliance with the regulations of the industry and help companies identify suspicious activity.
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